Maximise Your Workspace Potential
Space management is crucial for maximising productivity, reducing costs, and enhancing the employee experience. With real-time insights and flexible solutions, GemEx helps you make the most of your space, ensuring that every square foot is used effectively.
Adapting Office Space Management for the Hybrid Work Era
Office space management is built for pre-2020 sized workplace. In the past, employees were in five days a week and each employee had a dedicated workspace with a 1:1 occupancy ratio.
Today, with the average employee spending just 3.5 days a week in the office, the same workspace is shared by multiple employees at different times, leading to an occupancy ratio of 2:1 or more.
With the rise of hybrid work, organisations are now grappling with excess empty space. This shift presents an opportunity to either downsize, upsize, or reconfigure, making real estate strategy a top priority for corporate real estate (CRE) leaders.
However, the challenge of adapting office layouts now falls heavily on space managers and planners.
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Demand for office space is 13% lower in 2030 than it was in 2019
How GemEx can help
Intelligent Space Utilisation
Understanding how your workspace is used is the first step towards optimisation.
- Monitor real-time occupancy
- Visualise space usage with heatmaps and reports
- Identify trends to optimise space allocation
Dynamic Space Planning
Whether you’re accommodating growth or transitioning to hybrid working, GemEx makes it easy to plan and execute changes.
- Easily reconfigure your office layout
- Test different space configurations
- Automatically reassign desks & resources based on data
Streamlined Booking and Resource Management
Simplify the process of booking desks, meeting rooms, and other resources.
- Book desks, meeting rooms & other resources
- Interactive maps tailored to your office layout
- Automatically adjust bookings to optimise space usage
Enhancing Employee Experience
A well-optimised workspace contributes to a better employee experience, fostering collaboration, boosting productivity, and improving overall satisfaction.
- Support hybrid work arrangements
- Personalised workspace recommendations
- Integrated visitor management system
Helping you create a connected hybrid office
Connect your teams with self-service controls for greater collaboration
Give on-the-go access to facilities & services for a streamlined workday
Support hybrid working by offering a choice of workspaces
Create office neighbourhoods with automated rules
Say hello to a connected ecosystem
Microsoft 365
Simplify the process of scheduling meetings, booking resources, and managing your workspace—all within the familiar Microsoft 365 environment.
Microsoft Outlook Add-In
Search for available rooms, create meetings and add meeting rooms, service requests, and visitors—all directly from within your Microsoft Outlook calendar by integrating with GemEx App.
IoT Sensors
Integrate with any hardware to monitor multiple spaces from a single device and providing accurate data on occupancy, air quality, temperature and CO2 levels.
Customers in the know
Clients, such as EY, take our platform and white-label app, apply their branding and choose the modules they want to implement a hybrid workplace model. Since the first UK trial in 2019 our software has also been rolled out to EY sites around the globe including America, Australia, India, Japan and more.
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Would recommend the app to a colleague or friend
A use case for all office occasions
Deliver Premium Services
Submit requests easily through the app, then action from the platform speeding up processes to get measurable results.
Right-size your office
Whether your downsizing or upsizing, use accurate sensor data analytics to see what you really need.
Max cleaning productivity
Providing a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time.
Legionella Risk Management
Automate your water system checks with 24/7 IoT monitoring to help prevent legionnaires’ disease and provide a safer workplace.
Secure Workplace Data
GemEx, the cloud-based workplace experience platform and feature are ISO 27001 certified and GDPR compliant.
