Helping Retail Offices with Safe Returns
Retail workplace solution for managing workspaces and ensuring a smooth, secure transition to hybrid working.
Empower Your Retail Office Staff
Flexible Booking
With GemEx’s flexible booking system, managing workspace reservations is streamlined, making it easier for employees to find and use the spaces and resources they need.
- Desk reservations
- Meeting room bookings
- Book shared resources
- Navigate with an interactive map
Custom Booking Rules
Empowering you to tailor workspace management to meet the unique needs of your organisation. This flexibility ensures that space usage is optimised and capacity is effectively managed across different departments and areas of your office.
- Department-Specific Rules
Create rules that prioritise certain teams, allocate more space to departments with higher needs, or reserve specific areas for critical functions.
- Booking Quotas
Establish quotas for how many desks or meeting rooms each department can book at a time. This promotes fair access for all teams.
- Booking Time Windows
Implement specific time windows for booking spaces. Restrict booking to certain hours or days to manage peak times.
Employee Coordination
Encourage employees back to the office with advanced planning tools that show when colleagues will be in the office, helping to find and book desks next to team members.
- Colleague Availability Visibility
View real-time information on when colleagues are scheduled to be in the office to coordinate office visits.
- Proximity-Based Desk Booking
Easily find and book desks located near your colleagues enhancing the efficiency and effectiveness of in-office work.
Data is Power
Harness the power of data to provide you with actionable insights that drive better decision-making and improve workplace efficiency.
- Real-Time Data Monitoring
Monitor occupancy, resource usage, and environmental conditions at a glance.
- Predictive Analytics
Leverage predictive analytics to anticipate trends and proactively address potential issues.
- Detailed Reporting
Generate comprehensive reports that provide deep insights into every aspect of your facility.
White-Label App
Customise the app with your brand’s colors for a cohesive and professional appearance.
Customers in the know
Clients, such as EY, take our platform and white-label app, apply their branding and choose the modules they want to implement a hybrid workplace model. Since the first UK trial in 2019 our software has also been rolled out to EY sites around the globe including America, Australia, India, Japan and more.
“The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had.”
The Perfect Retail Workplace Solution
Deliver Premium Services
Submit requests easily through the app, then action from the platform speeding up processes to get measurable results.
Right-size your office
Whether your downsizing or upsizing, use accurate sensor data analytics to see what you really need.
Max cleaning productivity
Providing a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time.
Legionella Risk Management
Automate your water system checks with 24/7 IoT monitoring to help prevent legionnaires’ disease and provide a safer workplace.
Secure Workplace Data
GemEx, the cloud-based workplace experience platform and feature are ISO 27001 certified and GDPR compliant.
