What if Your Legal Practice Could Operate More Efficiently?
Spica provides tailored legal workplace experience solutions designed specifically for legal services, ensuring that your practice runs smoothly, securely, and efficiently.
Since the start of 2023, there has been a slow but gradual return of individuals to law firms. While the once-empty corridors are starting to buzz again, there’s no anticipation of full occupancy anytime soon. Some legal firms are opting for a full-time return to the office, while others are embracing a hybrid model, allowing lawyers to work remotely anywhere from 20-50% of the time.
That’s where our GemEx workplace experience solution steps in. We’re all about helping law firms navigate their hybrid office environments while enhancing collaboration to drive success.
%
Expect to reduce their office footprint in the short to medium term
%
Expect to reconfigure their office space towards collaborative spaces
Source: PwC Law Firms Survey
Legal Workplace Experience Solution
Cross-Functional Collaboration
Foster a modern, connected work environment.
Digital Workplace Transformation
Optimise return-to-office strategies.
Optimise Visitor Experience
Friction-free visits for clients and partners in legal spaces.
Right-Sizing Office Space
Minimise unused areas in law offices.
Redefining Legal Workplace Success
At Spica, we recognise the challenges you face when adopting technology solutions that don’t quite hit the mark. That’s why we’re committed to a different approach – one that puts your needs and objectives front and centre. We understand that every legal office is unique, with its own set of challenges, priorities, and goals. That’s why we take a consultative approach. Instead of simply following market trends, we work closely with you to deliver a workplace experience solution for legal offices that prioritises your unique requirements and produces tangible results.
“Legal departments struggle to exploit technology, often following market hype rather than focusing on their own underlying needs and the investments that could impact broader business outcomes.”
Source: Gartner
Say hello to a connected ecosystem
MS365
Simplify the process of scheduling meetings, booking resources, and managing your workspace—all within the familiar Microsoft 365 environment.
Outlook Integration
IoT Sensors
Security
Breakdown Traditional Barriers
Where collaboration knows no bounds. Whether you’re a busy attorney on the go or a legal assistant at your desktop, GemEx makes scheduling easy.
- Hot-Desking Solutions
- Meeting Room Management
- Customisable Layouts
Empowering Law Firms for Smarter Work
- Track real-time office activity levels
- Optimise your workspace layout
- Transform spaces into brainstorming hubs or focus areas
Impress your clients
- Minimise reception wait times
- Digital visitor log to ensure building security
- Gain insights into visitor traffic, frequency and behaviour
Simplify meeting organisation
- Add visitors and send notifications with meeting details
- Attach service requests like catering to meeting invite
- Book parking spaces for attendees in advance
Create workplace efficiency
- Swiftly submit any issues with rooms or equipment
- Delegate tasks to the right personnel for easy resolution
- Initiate quick requests by scanning QR codes
Data is Power
- Occupancy, Booking, Portfolio and App Analytics
- Data to help optimise office layouts & manage capacity
- Analyse space utilisation to reduce overhead costs
- Make informed decisions
Customers in the know
Clients, such as EY, take our platform and white-label app, apply their branding and choose the modules they want to implement a hybrid workplace model. Since the first UK trial in 2019 our software has also been rolled out to EY sites around the globe including America, Australia, India, Japan and more.
%
Would recommend the app to a colleague or friend
sqm of real estate covered
employees assisted
Our workplace GemEx Engine® platform provided analytics on trends, patterns and requirements for space usage. This allowed Atos to efficiently plan relocations and consolidations across the whole of their UK Portfolio. Atos reduced their footprint by over 3,600m2 and providing capital investment return within year 1.
annual savings (£)
m2 of footprint reduction
The Perfect Workplace Experience Solution For Legal Offices
Resourceful Bookings:
Utilise the Book module to discover and reserve available resources and services.
Employee Engagement:
Enables real-time engagement, ensuring they have an up-to-date and seamless workplace experience.
Collaborative Work:
Find your colleagues with ease and foster a collaborative work environment.
Access Control:
Use your mobile for seamless access to buildings, rooms, lockers and printers.
Requests:
Raise and track service requests conveniently.
Discover the Space:
Utilise indoor navigation and location-based services for a better experience.
Visitor Management:
Handle internal and external visitors efficiently.
Data Insights:
Harness the power of data-driven insights from occupancy and booking analytics.
Integration + API Engine:
The GemEx platform forms the backbone of GemEx App’s capabilities. It enables seamless connections with various systems and tech.
Food + Beverage Services:
Simplify your meal times by ordering food and drinks through the app.
Smart Digital Twin:
GemEx creates a digital replica of your offices, providing context for physical assets and behaviour data.
