Efficient room scheduling software for effective teams
The ideal meeting room booking system to easily discover and book the ideal space for your next meeting, event, or collaboration.
Join the workspace revolution
Easy to use meeting room booking system
Find Available Meeting Rooms
Use GemEx App or O365 to book a meeting room where and when you need it.
Reserve Your Meeting Room
Find meeting rooms tailored to your preferences and use filters to secure the perfect space.
Check-In & Autobump
Easily check in and let auto-bump handle room release for efficient space management
Key features
Real Time Availability
Instantly view availability of meeting rooms in list or map view at a glance.
Intuitive Booking Interface
A user-friendly interface for easy booking of meeting rooms, accessible across app, desktop and tablet.
Automated Notifications
Receive automatic notifications for booking confirmations, reminders, and changes, keeping users informed.
Multi-Resource Booking
Employees can conveniently book multiple resources or services in one reservation.
Visitor Booking
Integrate with Visits module for a seamless visitor experience.
Room Setup Customisation
Customise room layouts and configurations to accommodate different meeting types and preferences.
Add amenities to your room booking
Enhance your meeting experience by opting for additional services like AV equipment, refreshments, and more through our meeting room booking system.
- Catering
- Room Set-Up
- Equipment
- Porterage
Manage behind the scenes
With GemEx you can set parameters for meeting reservations with booking duration, capacity, and equipment requirements to meet your workplace’s specific needs.
Grid view in Booking Manager
With calendar view in a grid format, you can see all available rooms within your selected building. Effortlessly drag and drop bookings to adjust times and rooms, while gaining full visibility of daily reservations.
Integrate with Outlook & MS365
Book seamlessly from your familiar Outlook window with our meeting room booking system, ensuring smooth employee usability and a simplified booking journey.
Plan for the work week ahead
Make data-driven decisions about space management, workplace design, and costs by leveraging booking analytics on meeting room usage and scheduling.
Benefits of a Meeting Room Booking System
Real-Time Tracking
Monitor room usage and availability, reducing the chances of double-booked spaces and improving overall productivity.
Optimised Office Space
Ensure that reserved rooms are utilised effectively, and a reminder system prompts users to check in, freeing up unused rooms for others.
Strategic Planning
Enhance Collaboration
Enabling employees to reserve workspaces fosters collaboration and teamwork, ultimately leading to increased innovation and productivity.
Book a range of assets
Desks →
Empower your team by easily reserving desks based on preferences. Optimise office space utilisation and ensure availability for all team members with our efficient desk booking solution.
Lockers →
Offer secure storage solutions by letting employees reserve lockers for personal items, enhancing workplace convenience and security through designated locker bookings.
Car Park Spaces →
Minimise congestion in your company’s parking facilities and simplify commuting logistics by enabling employees to reserve parking spots in advance, ensuring a smooth and organised parking experience.
Customisable Booking Options →
Additionally, our Book Module offers customisation options, allowing companies to integrate and book other assets as needed, ensuring a tailored solution to meet specific organisational requirements.
