Work it with flexible desk booking software
Opt for a desk booking system that fits your tech stack perfectly. You set the rules, we apply your branding, and your team enjoys seamless desk reservations from anywhere.
Desk booking in 3 steps
Explore Available Desks
Browse through the map view and choose your preferred desk, date, and time hassle-free.
Reserve Your Desk
Filter desks based on preferences and select the perfect spot that suits your needs.
Check-In & Enjoy
Easily check-in upon arrival and start your productive day with comfort and ease.
More thanyour normal desk booking app
We go beyond hot desking, flexible desk booking, and desk hoteling. In GemEx you can create an environment that fosters collaboration and connection. That’s why with our easy-to-use platform, teams can seamlessly coordinate their workweek.
Interactive Floorplans
Visualise available desks and collaborative areas at a glance, and find your perfect spot.
Neighbourhoods
Assign office areas to specific departments to optimise collaboration.
Automated Bookings
Automated desk booking check-ins, with automatic bumping for unclaimed bookings.
Priority Bookings
Allow certain teams first access to booking or assign certain desks to specifc colleagues with booking rules.
Colleague Booking
Supply teams with the information they need to book desks right next to each other.
Wayfinding
Be guided you to your desk and eliminate time wasted searching for your workspace.
Filter Desks
Whether it’s a quiet corner, a standing desk, find a desk tailored to your individual needs.
Desk Analytics
Gain valuable data on desk usage patterns and booking behaviour. Compare and contrast across your entire real estate portfolio.
Coordinate in-office days
- See colleagues’ in-office days to plan ahead
- Get instant updates on desk availability and cancellations
- Book next to your favourite colleagues for collaboration
Hybrid working is that easy
Goodbye to seperate reservations
Secure your desk and parking spot simultaneously for a smooth transition from commute to office. You can configure any additional services you need—whether it’s a parking spot, meeting room, locker, or more—all in one simple booking.
Automate repeat bookings
Ensure your favorite desk, parking spot, or services are always reserved for you. Schedule recurring reservations—daily, weekly, or monthly—with just a few clicks, and have your spaces ready when you need them.
Shape your workspace your way
With GemEx Engine® Platform, the admin side of the desk booking system, booking administrators have powerful tools at their disposal for managing workspaces efficiently.
Smart resource management
FM Teams can designate resources and set min/max desk booking durations for fair resource distribution or make restrictions for maintenance or peak hours, ensuring availability for essential team activities.
Customised Workspace
Admins and FM teams can create bookings for specific resources within categories, such as work pods or standing desks, tailoring reservations to meet your team’s unique tasks and preferences.
Supercharge your desk booking system
Employee Communications
Keep staff informed with push notification content for the latest company updates. Multi-lingual content can be assigned to certain buildings, floors, rooms or even workspaces.
Employee Feedback
Order Food & Drink
Office Building Access
Integrate the app with Building Access Control system for touchless entry into secure areas.
Help Desk Integration
Integrate with existing help desk/ticketing systems for efficient facilities management.
