GemEx Plans & Pricing
Subscribe to GemEx with our annual Software-as-a-Service plans. Additional one-off fees for initial set up & custom projects are applicable. For bespoke pricing request a quote.
Core
Per Month | Billed Annually £1.50/per user
- Management platform
- Employee App
- White-label Branding
- Unlimited admin users
- Grid View for Booking Managers
- Standard analytics
- Dedicated account manager
- Single-sign on authentication
- Mobile & Desktop views
- IoS & Android app versions available
- Desk, Meeting Room, Car Space Booking
- Colleague finder
- Interactive floorplans
Pro
Per Month | Billed Annually £2.00/per user
- All Core Features +
- Cloud CMS for dynamic publishing for Events, News and FAQ modules
- Cloud CMS asset upload for images, videos & PDF’s
- Booking Services Management
- Visitor management
- Food & beverage content
- Employee Feedback
- FM Service Requests
- Kiosk & Meeting Room Panel views
Optional Extras
Per Month | Billed Annually POA
- Core or Pro Features +
- IoT Occupancy monitoring
- IoT IAQ monitoring
- IoT Enhanced Workplace Analytics
- Real Time colleague finder
- IPS Sensor Integration for real-time digital way-finding
- Digital Access
- Data Warehouses Integrations e.g. Power BI & Tableau
- Food & beverage content & service integration
- Custom Integrations
- Custom Support Hours
Smart Cleaning
Billed Annually POA
- Cleaning team app
- Configurable alerts
- Scheduled tasks
- Analytics & Reports
- Occupancy IOT Integration
Healthy Water
Billed Annually POA
- Legionella Risk Detection
- 24/7 Water System Monitoring
- Configurable alerts
- Analytics & Reports
- Logbook Integrations
Working it for the best workplace leaders
Features List
Set up and onboarding
| Features | Core | Pro | Optional Extras |
| Mobile app (IOS & Android) | ✅ | ✅ | |
| Web app | ✅ | ✅ | |
| Custom branding | ✅ | ✅ | |
| Single sign on | ✅ | ✅ | |
| Unlimited administrators | ✅ | ✅ | |
| Unlimied data export | ✅ | ✅ | |
| Dedicated customer onboarding rep | ✅ | ✅ | |
| Online training | ✅ | ✅ | |
| Dedicated account manager | ✅ | ✅ | |
| Standard support hours | ✅ | ✅ | |
| Onsite training | ✅ | ||
| Custom support hours | ✅ |
Book
| Module App Features | Core | Pro | Optional Extras |
| Unlimited asset booking (desks, meeting rooms, car spaces, smart lockers & more) | ✅ | ✅ | |
| Automated check-in & auto-release with notifications | ✅ | ✅ | |
| Interactive floorplans | ✅ | ✅ | |
| Colleague booking & finder | ✅ | ✅ | |
| Recurring, linked & group bookings | ✅ | ✅ | |
| ‘Close to’ colleague, team, hub | ✅ | ✅ | |
| Save booking preferences | ✅ | ✅ | |
| Unlimited service booking (events, classes & more) | ✅ | ||
| Meeting food & beverage ordering | ✅ | ||
| Room set up & tear down requests | ✅ | ||
| External visit creation & notification | ✅ | ||
| Real-time environmental & occupancy booking filters (IoT Required) | ✅ | ||
| Digital way-finding to booked resources & colleagues (IPS Required) | ✅ | ||
| Module Platform Features | Core | Pro | Optional Extras |
| Configurable booking settings & rules for spaces, assets, teams, individuals, days & times | ✅ | ✅ | |
| Grid view for booking managers | ✅ | ✅ | |
| Configurable workspaces, zones & office neighbourhoods | ✅ | ✅ | |
| Standard analytics & reports | ✅ | ✅ | |
| Export data as CSV, XLSX or PDF | ✅ | ✅ | |
| Floor map editing | ✅ | ✅ | |
| Restricted calendars for high security users | ✅ | ||
| Meeting room panel software (current & future bookings, QR code app link & check-in) | ✅ | ||
| Bi-directional Outlook add-in | ✅ | ||
| Booking services management | ✅ | ||
| Automated or approval needed bookings | ✅ | ||
| Advanced analytics, reporting & insights | ✅ | ||
| Kiosk web views to find workspaces & resources | ✅ | ||
| Export to customer data warehouses e.g. Power BI & Tableau | ✅ | ||
| Combined booking & occupancy analytics | ✅ |
Find
| Module Features | Core | Pro | Optional Extras |
| Interactive floor maps with points of interest | ✅ | ✅ | |
| Location finder on floor map | ✅ | ✅ | |
| Contextual info for points of interest (text, images & video) | ✅ | ||
| Real-time wayfinding to point of interest | ✅ | ||
| Real-time wayfinding to colleague | ✅ |
My Feeds
| Module Features | Core | Pro | Optional Extras |
| Home screen notifications for upcoming workday | ✅ | ✅ | ✅ |
| Notifications filter | ✅ | ✅ | ✅ |
Support (Requests)
| Module App Features | Core | Pro | Optional Extras |
| Raise a request in real time | ✅ | ||
| Drop pin location request | ✅ | ||
| Request photo submission | ✅ | ||
| Colleague booking & finder | ✅ | ||
| Select request categorisation | ✅ | ||
| Module Platform Features | Core | Pro | Optional Extras |
| Management of requests raised | ✅ | ||
| Settings for SLA’s & cost centres | ✅ | ||
| Track status of requests | ✅ | ||
| Audit history of requests | ✅ | ||
| Customisable analytics & reports | ✅ | ||
| Integrations with existing FM ticketing tool | ✅ |
Employee Engagement
| Module App Features | Core | Pro | Optional Extras |
| View news, building info, health & safety info, service info & more | ✅ | ||
| Feedback surveys | ✅ | ||
| FAQs | ✅ | ||
| Module Platform Features | Core | Pro | Optional Extras |
| Create, organise & manage dynamic content | ✅ | ||
| Create dynamic feedback surveys | ✅ | ||
| FAQ publication | ✅ | ||
| Publish links, articles, PDFs, imagery & videos | ✅ | ||
| Publish content across estate portfolio | ✅ | ||
| Publish content based on date ranges | ✅ | ||
| Multilingual content creation & localisation | ✅ | ||
| AI analysis | ✅ |
Visits
| Module App Features | Core | Pro | Optional Extras |
| Create internal & external visits | ✅ | ||
| Provision of visit details | ✅ | ||
| Real-time notifications of visitor status | ✅ | ||
| Module Platform Features | Core | Pro | Optional Extras |
| Admin view to register, track & manage visitors | ✅ | ||
| Audit history of visitor status | ✅ | ||
| Customisable visit analytics & reports | ✅ |
Digital Access
| Module Features | Core | Pro | Optional Extras |
| Digital building access | ✅ | ||
| Smart locker access | ✅ | ||
| Printer access | ✅ |
App User Analytics
| Module Features | Core | Pro | Optional Extras |
| Device analytics | ✅ | ||
| Module usage analytics | ✅ | ||
| Geography analytics | ✅ |
IoT, IPS & Integrations
| IoT | Core | Pro | Optional Extras |
| Occupancy monitoring | ✅ | ||
| Indoor environmental monitoring (Temperature & Humidity) | ✅ | ||
| IAQ (CO2 &TVOC) | ✅ | ||
| Advanced analytics & reporting | ✅ | ||
| IPS – Indoor Navigation | Core | Pro | Optional Extras |
| Real-time indoor navigation | ✅ | ||
| Real-time colleague finder | ✅ | ||
| Enterprise Integrations | Core | Pro | Optional Extras |
| Bespoke integration into existing workplace systems (FM Ticketing, Access Control, etc) | ✅ |
FAQs
M
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Do you sell kiosk hardware?
Spica do not provide Kiosk hardware, our software is suitable for most up to date hardware. Contact our team to discuss your model compatibility.
M
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Do you offer a free trial?
We can provide a free trial dependent on circumstances and availability. To apply for a free trial visit
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Can I add new modules & services at any time?
Yes, as GemEx is a SaaS product, your subscription allows you to add to your plan at any time and benefit from continuous improvements.
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Can I integrate with 3rd party tools or software?
Yes, GemEx is integration agnostic.
