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The Workplace Experience App

Take a modern, integrated approach to supporting employees in connecting to their workplace with Luna. You can reduce every day frictions, remove the need for multiple, disparate apps and provide a customised experience that promotes your companies brand and values.

Choose what features suit your company and desired outcomes best with our mix and match modules.

Reconnect to the workplace with other Luna Features

Desk & Resource Booking

Real-time resource search and booking for desks, meeting rooms and more. Filter by amenities, proximity, live occupancy or environmental conditions.


Keep staff informed by authoring your own content for various Luna modules. For instance, News, Events, Travel, Visitor Info, Building Services and more – all with multi-language support, and content publishing workflows.  

touchless Access & Security

When integrated with an access control system, employees can use the Luna app for touchless access to their office building, specific work areas, smart lockers and more. 


View menus, available offers, and with 3rd party integrations order meals, drinks or meeting concierge services.

Luna Workplace Employee Experience Mobile App Homescreen


Find and navigate to any point of interest in the building. With Indoor Positioning navigate in real-time to any location and view info about nearby points of interest.


Raise building and facilities service requests. Integrate into existing Helpdesk solutions. View nearby requests and monitor the status of raised requests.


Employees can search for workspaces or other resources and filter by temperature, noise levels and more as real-time data is fed into the app.


Provide feedback on building and app services, giving further insight into how workplace experience can be augmented.

Luna Integrations

Luna utilises real-time sensor data and integrates with your existing systems; Room booking, Helpdesk, Content, and more to provide a single holistic interface to the workplace facilities and services. 


Productivity improvement through an effective workplace | Stodart Review | 2016

The employee experience is increasingly a valuable commodity, where a great one gives organisations a competitive advantage. 

Attract Talent

Improve talent attraction and retention by offering a connected, amenitised workplace. Empower staff to tap into their workplace.



Build your workplace community and encourage connection between team mates with and the wider business. 

Work Smarter

Luna supports smarter working programmes, such as the PAS 3000 Code of Practice. Modernising and optimising work processes.


Save Time

Employees can quickly locate available workspaces or other resources whilst on the go based on geo-location and be navigated via the app.


Luna is customised to each client with a custom app name and styling, user flows, and additional custom features.


Improved productivity and wellbeing with employees being able to locate workspace based on environmental preferences.


Empower users by connecting them with self-service controls and on-the-move access to facilities and services.


Improved employee experience, comfort and engagement resulting in productivity gains. 


Capture a wealth of data and drive building and service improvements supported by an in-depth analysis of how your space is used.


Provide a personalised experience for each employee, including accurate indoor navigation.


User Experience

Luna provides a single code base and app with a consistent experience for any device (Android or iOS).


Mix & Match

Choose what suits your company best with our mix and match modules. Our talented team will assist you in choosing the the perfect modules for your company.

Your Luna Project

Spica’s team of developers, user experience experts and digital workplace consultants all come together to guide you through the steps involved in getting your workplace experience app from an idea to a fully integrated tool for your organisation.

Once live your dedicated Customer Success and Account Managers will be there to support your journey with your workplace experience app and the GemEx platform.


Expert Team

This is a project lead by our experienced team, we can guide you through InfoSec approval, app customisation, requirements evaluation and solution adoption.

Customising Luna

We guide you through customising Luna to your organisations’ requirements and build an app based around that whether choosing from existing modules or a new one from scratch.

Integration with Existing Systems

We integrate your own systems using our pre-built adapters. Even if you cannot see your system in our integrations list our team still have the capabilities to integrate Luna with your existing systems.

GemEx Engine IWMS - Taxonomy View

Luna & GemEx.

A Dual Solution.


GemEx allows Luna to provide the real-time employee experience while you can also make use the long term data insights in GemEx.

The platform allows you to update your solution settings in real-time, adjusting things like booking rules and space availability in seconds.

GemEx is an integration and API engine that underpins Luna’s capabilities.

Office Re-entry with Luna


Luna has a number of modules that can help to aid your workforce with their return to your office spaces. Luna features support:     

Desk Hotelling

checking in and out allowing for efficient workspace management and cleaning of used spaces.

Real-time Occupancy & Air Quality Info

Real-time info on workplace occupant density and air quality – allowing employees to make informed decisions on visiting the workplace or working remotely.

Employee Communications

Keep staff informed with push notification content for the latest real-time safety updates. Content can be sent to specific buildings, floors or even workspaces.



Help Desk Integration

Integrate with existing help desk/ticketing systems for efficient management of high-risk activities e.g. non-compliance in social distancing and hygiene concerns.

App Analytics

App usage analytics including how many people have logged in, how they’re using the app and more all feed into the GemEx platform providing valuable workplace analytics.

Luna Workplace Experience App - Desk Booking Module In Use

Desk Booking: Search

Access the book module to find an available desk and book it for the day or whilst on the go.

Desk Booking: Filter

Select your preferred date, time and location with filter options available for temperature, noise, resources and more.

Desk Booking: Confirmation


Confirm your booking and with the Microsoft 365 integration you can see your reservation in your Outlook calendar as well as the Luna app.



Book a demo 

  Our digital workplace consultants will take you through the platform and identify the specific solutions that most benefit your organisation.

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