Workplace Solutions for
Government
Facilities management software helping you enable Smarter Working initiatives
benefits
Enable Smarter Working Practices
Provide staff with a workplace app to book on-site amenities, use as touchless building entry and receive notifications and news.
Manage capacity & compliance
Monitor occupancy levels for one or an entire portfolio of buildings and set alerts for on-site teams when capacity is close to being breached.
Improve cleaning services
Give cleaning teams tech that will allow them to improve efficiency with real-time alerts and a full history of cleaning activities.
Optimise office space
Real estate is your second most expensive asset. With our IWMS you can utilise portfolio data to improve your space management strategy.
Improve indoor air quality
Monitor levels on temperature, humidity, Co2, VOCs and many more factors to promote a healthier environment for building occupants.
Access to actionable data
Provide key stakeholders with clear data and analytics reports on employee experience, space usage and service improvements.
Secure platform & app
more than just a reservation system
It’s true that you can allow staff and visitors to book any resource but the GemEx platform and Luna app are much more than a booking system. Within one platform you can manage your entire portfolio, access your analytics data, set alerts for on-site teams and build a digital twin of your estate with at a glance views of your assets.
certified
Secure Data
The cloud-based workplace experience platform powers all of our solutions including the Luna app. Spica are a G-Cloud 12 Supplier whose solutions are ISO 27001 certified and GDPR compliant.
Products
Tools to improve the workplace experience and performance
Employee App
Building Access
News, Events & Policies
Booking System
Service Requests
Order Food & Drink
Workspace Management
Workplace Digital Twin
Real-time data
Space Management
Workspace Analytics
Desk & Resource Reservations
Desk reservations
Meeting room reservations
Book any company resource
Filter by environment
Environment Monitoring
Improve air quality
Monitor temperature, humidity, CO2, VOCs, Sound and more
Alerts for when levels are ‘bad’
Indoor Navigation
Find
Check occupancy levels
Find building points of interest
Navigate using the IPS
Smart Cleaning
Real-time data via IoT sensors
App for cleaning team
Send teams to needed areas
Increase efficiency
Visible task history
Footfall Monitoring
TV Kiosk views for shared areas
At-a-glance occupancy
Alerts for capacity breaches
Real-time data
Legionella Risk Management
Removes human error factor
Automates water system checks
Sends alerts when issues arise
Reduce workplace risk
Features
What You Get
Custom Branding
Agnostic Integrations
Online Training
Help Ticket System
Updates & Fixes
User Role Permissions
Robust Documentation
Built In Analytics
technology for smarter working practices
There has been a lot of talk about smarter working. Simply put it’s about how we work not where we work. Rethinking how people work in the Civil Service can operate more flexibly aided by the latest tech available. Our GemEx Engine® cloud-based workplace experience platform and Luna workplace experience app are the answer.
Luna’s array of mix and match modules help your teams to make their workday smoother, more productive and enjoyable. Staff are able to schedule when they come into the office, order and pay for on-site services and access permitted building areas all via their workplace app branded to your organisation. Geo-specific content for certain buildings, floors, rooms or even desks can be sent through their app. All this is available with secure single-on authentication.
Within GemEx you can pick from multiple solutions all managed in a single interface. The Workspace perspective allows facilities and real estate teams to manage service requests, building occupancy compliance with footfall monitoring and gives historical and real-time data analysis for planning. Another solution in GemEx is the award-winning Smart Cleaning perspective, which provides a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time. Book a demo and see how our solution can be the answer to how your organisation can work smarter.
Case studies
Space Occupancy Monitoring for DWP Safety and Compliance
Spica worked closely with our customers, Department for Work and Pensions, to extend the GemEx Engine™ Platform (formerly known as Devicepoint®) to...
Clients ISS and Atos wins at the PFM Awards 2021
The PFM awards which were held on November 3rd saw ISS, global leading facilities management provider, take home 3 awards including a joint win for...
Manchester City Verve: IoT Smart City Demo
Spica is one of 10 SME’s in the winning consortium for a £10m Internet of Things Smart Cities Demonstrator, for Manchester CityVerve. Our challenge?...
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