Workplace Solutions for

Facilities management software helping you enable Smarter Working initiatives


Enable Smarter Working Practices

Provide staff with a workplace app to book on-site amenities, use as touchless building entry and receive notifications and news.

Manage capacity & compliance

Monitor occupancy levels for one or an entire portfolio of buildings and set alerts for on-site teams when capacity is close to being breached.

Improve cleaning services

Give cleaning teams tech that will allow them to improve efficiency with real-time alerts and a full history of cleaning activities.


Optimise office space

Real estate is your second most expensive asset. With our IWMS you can utilise portfolio data to improve your space management strategy.


Improve indoor air quality

Monitor levels on temperature, humidity, Co2, VOCs and many more factors to promote a healthier environment for building occupants.


Access to actionable data 

Provide key stakeholders with clear data and analytics reports on employee experience, space usage and service improvements.

Secure platform & app

more than just a reservation system

It’s true that you can allow staff and visitors to book any resource but the GemEx platform and Luna app are much more than a booking system. Within one platform you can manage your entire portfolio, access your analytics data, set alerts for on-site teams and build a digital twin of your estate with at a glance views of your assets.


Secure Data

The cloud-based workplace experience platform powers all of our solutions including the Luna app. Spica Technologies are a G-Cloud 12 Supplier whose solutions are ISO 27001 certified and GDPR compliant.


Tools to improve the workplace experience and performance

Employee App

Building Access

News, Events & Policies

Booking System

Service Requests

Order Food & Drink

Workspace Management

Workplace Digital Twin

Real-time data

Space Management

Workspace Analytics

Desk & Resource Reservations

Desk reservations

Meeting room reservations

Book any company resource

Filter by environment

Environment Monitoring

Improve air quality

Monitor temperature, humidity, CO2, VOCs, Sound and more

Alerts for when levels are ‘bad’

Indoor Navigation


Check occupancy levels

Find building points of interest

Navigate using the IPS

Smart Cleaning

Real-time data via IoT sensors

App for cleaning team

Send teams to needed areas

Increase efficiency

Visible task history

Footfall Monitoring

TV Kiosk views for shared areas

At-a-glance occupancy

Alerts for capacity breaches

Real-time data

Legionella Risk Management

Removes human error factor

Automates water system checks

Sends alerts when issues arise

Reduce workplace risk



What You Get

Custom Branding

Agnostic Integrations

Online Training

Help Ticket System

Updates & Fixes

User Role Permissions

Robust Documentation

Built In Analytics

"The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had."

Clament Lijoy, EY

“We have taken an innovative, careful and proactive approach to helping our people return to our workplace environments. Investing in Luna App technology helps ensure we provide a safe working environment whilst enhancing the customer experience. Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.”

Louise Sheppard,  Zurich

technology for smarter working practices

There has been a lot of talk about smarter working. Simply put it’s about how we work not where we work. Rethinking how people work in the Civil Service can operate more flexibly aided by the latest tech available.  Our GemEx Engine® cloud-based workplace experience platform and Luna workplace experience app are the answer.

Luna’s array of mix and match modules help your teams to make their workday smoother, more productive and enjoyable. Staff are able to schedule when they come into the office, order and pay for on-site services and access permitted building areas all via their workplace app branded to your organisation. Geo-specific content for certain buildings, floors, rooms or even desks can be sent through their app. All this is available with secure single-on authentication.

Within GemEx you can pick from multiple solutions all managed in a single interface. The Workspace perspective allows facilities and real estate teams to manage service requests, building occupancy compliance with footfall monitoring and gives historical and real-time data analysis for planning. Another solution in GemEx is the award-winning Smart Cleaning perspective, which provides a full audit history of cleaning team activity alongside an app for on-site teams to respond to used areas and avoid wasted time. Book a demo and see how our solution can be the answer to how your organisation can work smarter.

Case studies


Our Digital Workplace Consultants are on hand to help you learn more about our products and how they can make your workplace better.

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5 steps for a phased return to the workplace: Workplace Technology Guide