Workspace Solutions
for Education

FM software helping to improve the campus experience


Improve cleaning efficiency

Give cleaning teams tech that will allow them to improve efficiency with real-time data and automated reports.

Provide a safe return to campus

Give students and staff a campus app where they are empowered to book on-site amenities and check how busy common areas are.

Manage capacity & compliance

Monitor occupancy levels for one or an entire portfolio of buildings and set alerts for on-site teams when capacity is close to being breached.


Optimise campus space

Real estate is your second most expensive asset. With our IWMS you can utilise portfolio data to improve your space management strategy.


Improve indoor air quality

Monitor levels on temperature, humidity, Co2, VOCs and many more factors to promote a healthier environment for building occupants.


Access to actionable data 

Provide key stakeholders with clear data and analytics reports on real estate and campus experience for staff, students and visitors.

Secure platform & app

more than just a reservation system

It’s true that you can allow staff, students and visitors to book any campus resource but the GemEx platform and Luna app are much more than a booking system. Within one platform you can manage your entire portfolio, access your analytics data, set alerts for on-site teams and build an accurate digital twin of your estate with at a glance views of your assets.


Secure Data

The cloud-based workplace experience platform powers all of our solutions including the Luna app. Spica Technologies solutions are ISO 27001 certified and GDPR compliant.


Tools to improve the campus and
workspace experience

Campus App

Building Access

News, Events & Policies

Booking System

Service Requests

Order Food & Drink

Workspace Management

Digital Building Twin

Real-time data

Space Management

Workspace Analytics

Desk & Meeting Room Reservations

Desk Reservations

Meeting Room Reservations

Filter by occupancy status

Filter by environment

Environment Monitoring

Improve air quality

Monitor temperature, humidity, CO2, VOCs, Light, Sound and more

Set alerts

Indoor Navigation

Students can find study spaces

Check occupancy

Find campus points of interest

Navigate using the IPS

Smart Cleaning

Real-time data

App for cleaning team

Send teams to needed areas

Increase efficiency

Visible task history

Footfall Monitoring

Kiosk & TV views for common areas

At-a-glance occupancy

Alerts for capacity breaches

Real-time data

Legionella Risk Management

Removes human error

Automates system checks

Send alerts

Reduce workplace risk


What You Get

Custom Branding

Agnostic Integrations

Online Training

Help Ticket System

Updates & Fixes

User Role Permissions

Robust Documentation

Built In Analytics

A connected campus

What can facilities technology do for the Education sector? Facilities management software for Education can turn into an alphabet soup of CAFM, CMMS and IWMSs. Let’s keep it simple, Spica’s GemEx Engine® platform can fall most easily into the IWMS category as we use IT, IoT sensors and other data to feed into one central platform where you can manage your entire corporate real estate portfolio. GemEx is your one stop shop for managing the campus experience and the Luna app is where your customers digitally interact with your facilities.

Students and staff can check the app for how busy the library, canteen or other common areas are. They can find and book available rooms or desks to study based on their preferred temperature and noise levels. Speaking of indoor environment quality, improving the air quality of study areas and lecture theatres can help boost student productivity and well being. Did you know high levels of CO2 can make you sleepy? Not great for students and staff with lots of work to do.

Taking a proactive approach to staying compliant on occupancy levels and Legionella risk management will streamline facility team workloads. There is a greater risk of a Legionnaire’s Disease outbreak in student accommodation due to long periods with no occupants. A campus connected to an IWMS system like the GemEx platform can make your historic or modern buildings more enjoyable places to be, helping to attract top talent for teaching and aid in enrolment. Book a demo to find out how the system can be tailored to your organisation.

"The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had."

Clament Lijoy, EY

“We have taken an innovative, careful and proactive approach to helping our people return to our workplace environments. Investing in Luna App technology helps ensure we provide a safe working environment whilst enhancing the customer experience. Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.”

Louise Sheppard,  Zurich


Our Digital Workplace Consultants are on hand to help you learn more about our products and how they can make your workplace better.

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5 steps for a phased return to the workplace: Workplace Technology Guide