Desk Booking
Work it with flexible booking software
Customise GemEx with your branding, rules and integrations to remove workplace frictions, reserve desks easily and boost productivity.
For businesses who prioritise their people
“The digital workplace transformation journey with Spica through the last 3 years have been extraordinary. The team was able to rise to the challenge and provide industry leading smart building capabilities tailored to the unique requirements that we had.”
“Spica have delivered a flexible and outstanding personalised service against a challenging deadline that meant we could rapidly integrate the app with our different workplace systems and allows our people to book their workspaces as part of their safe office re-entry.”
“The app enables them to coordinate that so they can come in at the same time, sit in the same place and see who else is there and meet up. In this way they stay connected and make the best use of being in the workplace.”
Key features
Hot Desking
Give your people the ability to book any available desk in a few simple clicks.
Floorplans
Find and book desks from our clear interactive maps on web or mobile.
Team Bookings
Admins can book on behalf of other team members. Share your location and book desks together.
Office Neighbourhoods
Assign areas to specific departments to optimise collaboration.
Calendar View
Book your desk through within the calendar view for clear scheduling.
Booking Services
Add catering, porterage or equipment requests straight into your booking.
Priority Bookings
Allow certain teams first access to booking with booking rules. Or assign permanent desks for specific team members.
Booking Filters
Search for the best space based on amenities or environment conditions and desk type.
Mobile App
Book via the app as well as from your desktop.
Visitor Booking
Book desks and other resources for visitors using your office.
Booking Data
Forecast demand and get an accurate picture of office usage.
Book other stuff
Book any resource; car spaces, lockers, meeting rooms & more.
employee booking app
add modules and integrations
Supercharge your desk booking system
Employee Communications
Keep staff informed with push notification content for the latest company updates. Multi-lingual content can be assigned to certain buildings, floors, rooms or even workspaces.
Employee Feedback
Get employee feedback on meeting rooms and other workspaces to measure and improve service success.
Order Food & Drink
Integrate with catering facilities to order and pay then collect or have your food and drinks delivered.
Touchless Entry
Integrate the app with Building Access Control system for touchless entry into secure areas.
Help Desk Integration
Integrate with existing help desk/ticketing systems for efficient facilities management.
Desk Booking & navigation
Self-Service Desk Reservations
The Book module of GemEx supports Desk hoteling prompting app users to ‘check-in’ and ‘check-out’ of their reservations. Empower your staff with the one stop tool to search, reserve, amend or cancel their own bookings.
Save time
The Find module uses Indoor Positioning technology to help employees find their way to their booked workspace, saving time and reducing stress.
Book any resource
After booking rules have been set, employees can not only enjoy easy desk booking but can also reserve meeting rooms, car spaces, smart lockers and any other asset logged within the platform.
Dynamic Filters
Filters for real-time data on occupancy and indoor air quality allow employees to choose the right workspace for them. This data can be sourced from HVAC systems or IoT sensors.
Live Occupancy
Occupancy sensors can be installed to give a better understanding and use of the booked spaces.
Find a Colleague
Use the ‘Find a Colleague’ feature to collaborate and determine what days to come into the office.
Integrations
We take an integration first approach at Spica, our products can integrate with your existing tech stack. Meaning no disruptions on your mission to deploy a hybrid workplace platform.
Desk booking management
Smart Booking Management
Booking teams can use the GemEx Engine® platform to reserve any company resource. Benefit from extensive workplace analytics and effectively manage workplace resources.
Single Interface
Corporate booking teams can search, reserve, amend or remove bookings in a single intuitive interface.
Book for others
Book on behalf of employees and external visitors for a secure experience.
Set Rules
You’ll get the power to make resources ‘unbookable’, make group bookings, set a minimum or maximum book length and more.
Unique Filter Categories
Create bookings with specific workplace points, categories or assets thanks to your unique taxonomy such as work pods or standing desks.
Flexible. Secure. Scalable.
Create booking rules, manage space and access booking analytics all within this easy-to-use secure cloud-based platform. We’re GDPR compliant and are ISO 27001 certified.
GDPR Compliant
