Introducing Booking Manager

Simplify Your Meeting Room Management Further with Booking Manager

We’re excited to introduce Booking Manager, the latest feature in our Book Module, designed to streamline the booking process and provide a comprehensive overview of your organisation’s meeting room usage. With Booking Manager, you can effortlessly manage meeting spaces, ensuring that every booking is well-organised and conflict-free.

Let’s dive into what Booking Manager can do for you.

1. Calendar View: Your Meetings at a Glance

Visualise Today’s Bookings

Say goodbye to endless scrolling and confusion. The Booking Manager’s calendar view presents all the meeting rooms in the selected building in a grid format, making it easy to see today’s bookings at a glance. You can also adjust the dates to check upcoming or past bookings, ensuring you’re always in the know.

Track Booking Times

Each booking is displayed with its respective start and end times, allowing you to monitor ongoing, upcoming, or past meetings with ease. The current timeline is displayed based on the building’s time zone, so you’ll always know what’s happening in real time.

2. Filtering Criteria: Find the Perfect Meeting Room

Quickly Locate Specific Rooms

Finding the right meeting room is now quicker than ever. Use the filtering options to narrow down your search and locate the specific meeting rooms you need within your building.

Target Specific Floors

Need a meeting room on a particular floor? Apply filters to display only the relevant resources, ensuring that you can efficiently manage and locate meeting rooms across different floors.

3. Create Bookings Directly from the Page

Book for Yourself or Others

Booking a meeting room has never been easier. Simply select a building and create a booking directly from the Booking Manager page. Whether it’s for yourself or on behalf of others, the process is straightforward and efficient.

4. Drag and Drop: Manage Bookings with Ease

Adjust Booking Times

Need to change a meeting time? Just drag and drop the booking within Booking Manager to a new time slot. Confirm the edit, and the booking will be instantly updated. This feature also allows you to manage ongoing bookings, offering flexibility even after a meeting has started.

Error Prevention

If an attempted drag and drop action conflicts with existing bookings or is otherwise inappropriate, the booking will automatically return to its original time slot. This ensures that all bookings remain accurate and conflict-free.

 5. Cancel Bookings Instantly

View and Cancel with Confidence

Need to cancel a meeting? Simply select the booking to view its details and cancel it directly from Booking Manager, whether it’s for yourself or others. This makes managing cancellations quick and hassle-free.

6. Seamless Integration with External Systems (e.g., O365)

Sync Across Platforms

Booking Manager is designed to work seamlessly with external systems like Office 365. When you create a booking, it will automatically appear in the user’s Outlook calendar. Edits and updates are also synced, ensuring that all changes are reflected across platforms.

Cancel and Notify

When a booking is cancelled in Booking Manager, the user will receive a cancellation notification from Outlook, keeping everyone informed and preventing any miscommunication.

Why Choose Booking Manager?

The Booking Manager feature is designed to enhance your meeting room management, providing flexibility, efficiency, and ease of use. Whether you’re managing a small team or a large organisation, Booking Manager offers the tools you need to keep your meetings on track and your spaces well-utilised.

This new feature is just the beginning. Stay tuned for more updates and improvements that will make managing your workplace even more efficient and enjoyable!